Executive Assistant - Melbourne Australia

Company: Confidential
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Location: Melbourne Australia, Australia
JOB DESCRIPTION

Executive Assistant
CSL Behring
Executive Assistant

With operations in 35+ nations and ~ 27, employees worldwide, CSL is driven to develop and deliver a broad range of lifesaving therapies to treat disorders such as hemophilia and primary immune deficiencies, and vaccines to prevent influenza.ur therapies are also used in cardiac surgery, organ transplantation and burn treatment.r>
CSL is the parent company of CSL Behring and Seqirus.SL Behring is a global leader in the protein biotherapeutics industry, focused on bringing to market biotherapies used to treat serious and often rare conditions.SL Behring operates CSL Plasma , one of the world's largest collectors of human plasma, which is used to create CSL's therapies.eqirus is the second largest influenza vaccine company in the world and is a transcontinental partner in pandemic preparedness and a major contributor to the prevention and control of influenza globally.r>
We invite you to take a look at the many career possibilities available around the globe and consider building your promising future at CSL by becoming a member of our team!
The Opportunity
We have an exciting opportunity for an experienced Executive Assistant to join the Organization Transformation Office OTO and support the Senior VP, OTO, wider OTO team and other key executives.he OTO works with the global business to develop and implement the global operating model to support and accelerate our business strategy and ensure long-term growth and sustainability.r>
The Executive Assistant will be supporting the Senior Vice President, OTO and will be responsible for providing the Organization Transformation team with executive and administrative assistance.his role also provides assistance to the Executive Director, Human Resources Corporate Functions Business Partner.r>
As this office drives major organizational initiatives that is expected to have broad implications to CSL's business across areas of strategy, structure, governance, process and people, the ideal candidate for this role must possess experience, discretion and judgement to work with and support the Senior Vice President.r>
The ideal candidate will be proactive, self-driven, possess superior interpersonal and communication skills, be resourceful and resilient.he incumbent will be expected to demonstrate highest level of discretion, integrity and appreciation of the sensitive nature of tasks and information being handled.r>
Whilst the primary Executives are located in Parkville, Australia, the OTO team members and other key stakeholders are located in CSL locations in Europe and the US.ue to the Global nature of the role, the incumbent be required to attend to the business needs outside of standard business hours.r>
CSL has embraced flexible working arrangements and a hybrid working model, with office-based staff expected to be in the office three days a week
Key Responsibilities

A full-range of executive administrative support including
Manage and organize local and international events for the department
Assist with the onboarding of contractors
Responsible for diary management for the SVP
Responsible for scheduling complex key global meetings to progress the OTO agenda
Assesses incoming phone calls and correspondence and redirecting as appropriate
Supporting change management through survey compilation using the Survey monkey tool
Follow-up with internal and external affiliates on behalf of the department as required
Financial management of department and SVP's expenses and invoices
Help prepare the annual cost Centre budget and forecasting
Prepares documents, presentations, correspondence and agendas for meetings
Sources information as required for projects
Coordinates periodic reporting, background and briefing papers for meetings
Effectively collaborates with other Administrative and Executive support staff to ensure required deliverables are met
Responsible for maintaining relevant document management and filing systems
Support the booking of travel, accommodation, car hire and related activities associated with conferences, seminars and meetings
Other administrative and executive support as reasonably required from time-to-time


Essential Qualifications/ Experience

Diploma or degree qualified in Business Administration/Secretarial studies
Experience in similar capacity managing senior executives
Experience in coordination of complex meetings of a global nature
Stakeholder management
Discreet, and possess highest level of integrity and appreciation of sensitive information
Pro-active, self-driven and resourceful
Collaborative, flexible and comfortable working in a small team
Strong attention to detail, solid process management and ability to execute
Gravitas, confident to deal with senior executives and Directors
Highly proficient computer skills including Microsoft Word, Microsoft Teams, Excel, PowerPoint and Outlook


Our Culture
At CSL, we are driven by our promise to stakeholders, including our employees.SL is committed to building a workplace where employees can have Promising FUTURES by fulfilling their career aspirations, realising their potential and being part of a -driven company with a Values-based culture
Whether you are becoming an expert in your field, moving across, or upward in the organisation, we believe our people can enjoy Promising FUTURES where they fulfil their individual career aspirations and are inspired by our -driven company and values-based culture.ur environment is collaborative, global and dynamic, which fosters innovation and motivates the best and brightest to succeed.r>
How to Apply
Please submit your with your current CV and covering letter.r>
Worker Type
Employee
Worker Sub Type
Fixed Term Fixed Term

CSL Behring
Executive Assistant

With operations in 35+ nations and ~ 27, employees worldwide, CSL is driven to develop and deliver a broad range of lifesaving therapies to treat disorders such as hemophilia and primary immune deficiencies, and vaccines to prevent influenza.ur therapies are also used in cardiac surgery, organ transplantation and burn treatment.r>
CSL is the parent company of CSL Behring and Seqirus.SL Behring is a global leader in the protein biotherapeutics industry, focused on bringing to market biotherapies

used to treat serious and often rare conditions.SL Behring operates CSL Plasma , one of the world's largest collectors of human plasma, which is used to create CSL's therapies.eqirus is the second largest influenza vaccine company in the world and is a transcontinental partner in pandemic preparedness and a major contributor to the prevention and control of influenza globally.r>
We invite you to take a look at the many career possibilities available around the globe and consider building your promising future at CSL by becoming a member of our team!
The Opportunity
We have an exciting opportunity for an experienced Executive Assistant to join the Organization Transformation Office OTO and support the Senior VP, OTO, wider OTO team and other key executives.he OTO works with the global business to develop and implement the global operating model to support and accelerate our business strategy and ensure long-term growth and sustainability.r>
The Executive Assistant will be supporting the Senior Vice President, OTO and will be responsible for providing the Organization Transformation team with executive and administrative assistance.his role also provides assistance to the Executive Director, Human Resources Corporate Functions Business Partner.r>
As this office drives major organizational initiatives that is expected to have broad implications to CSL's business across areas of strategy, structure, governance, process and people, the ideal candidate for this role must possess experience, discretion and judgement to work with and support the Senior Vice President.r>
The ideal candidate will be proactive, self-driven, possess superior interpersonal and communication skills, be resourceful and resilient.he incumbent will be expected to demonstrate highest level of discretion, integrity and appreciation of the sensitive nature of tasks and information being handled.r>
Whilst the primary Executives are located in Parkville, Australia, the OTO team members and other key stakeholders are located in CSL locations in Europe and the US.ue to the Global nature of the role, the incumbent be required to attend to the business needs outside of standard business hours.r>
CSL has embraced flexible working arrangements and a hybrid working model, with office-based staff expected to be in the office three days a week
Key Responsibilities

A full-range of executive administrative support including
Manage and organize local and international events for the department
Assist with the onboarding of contractors
Responsible for diary management for the SVP
Responsible for scheduling complex key global meetings to progress the OTO agenda
Assesses incoming phone calls and correspondence and redirecting as appropriate
Supporting change management through survey compilation using the Survey monkey tool
Follow-up with internal and external affiliates on behalf of the department as required
Financial management of department and SVP's expenses and invoices
Help prepare the annual cost Centre budget and forecasting
Prepares documents, presentations, correspondence and agendas for meetings
Sources information as required for projects
Coordinates periodic reporting, background and briefing papers for meetings
Effectively collaborates with other Administrative and Executive support staff to ensure required deliverables are met
Responsible for maintaining relevant document management and filing systems
Support the booking of travel, accommodation, car hire and related activities associated with conferences, seminars and meetings
Other administrative and executive support as reasonably required from time-to-time


Essential Qualifications/ Experience

Diploma or degree qualified in Business Administration/Secretarial studies
Experience in similar capacity managing senior executives
Experience in coordination of complex meetings of a global nature
Stakeholder management
Discreet, and possess highest level of integrity and appreciation of sensitive information
Pro-active, self-driven and resourceful
Collaborative, flexible and comfortable working in a small team
Strong attention to detail, solid process management and ability to execute
Gravitas, confident to deal with senior executives and Directors
Highly proficient computer skills including Microsoft Word, Microsoft Teams, Excel, PowerPoint and Outlook


Our Culture
At CSL, we are driven by our promise to stakeholders, including our employees.SL is committed to building a workplace where employees can have Promising FUTURES by fulfilling their career aspirations, realising their potential and being part of a -driven company with a Values-based culture
Whether you are becoming an expert in your field, moving across, or upward in the organisation, we believe our people can enjoy Promising FUTURES where they fulfil their individual career aspirations and are inspired by our -driven company and values-based culture.ur environment is collaborative, global and dynamic, which fosters innovation and motivates the best and brightest to succeed.r>
How to Apply
Please submit your with your current CV and covering letter.r>
Worker Type
Employee
Worker Sub Type
Fixed Term Fixed Term

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On


37

Start

15


Melbourne, Australia

Arrangements


Flexible

Industries

Admin & Office Support

Find out more about
CSL Behring






JOB TYPE
Work Day: Full Time
Employment type: Permanent Job
Salary: Negotiable


JOB REQUIREMENTS
Minimal experience: No experience



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